MEES: Top 9 immediate actions to help buildings achieve the likely new ‘B’ minimum EPC rating

Most in the property sector are probably now aware the government is currently consulting on the future of minimum energy efficiency standards (MEES) for commercial buildings.

It proposes, as explained in a recent EVORA GLOBAL blog, that the minimum should move from the current ‘E’ rating on an energy performance certificate (EPC) to a ‘B’ or ‘C’ by 2030, although the government’s preference is for the more ambitious ‘B’ target.

The government argues that setting a more ambitious regulatory trajectory will provide the energy efficiency market with the necessary certainty to scale, innovate and ultimately reduce costs to the customer. Some of this has already been seen in action with the solar power industry.

Even so, such a swift and steep change will be expensive for the sector. Currently only 10% of all EPC ratings issued in the past 10 years have reached a ‘B’ or better according to Carbon Risk Real Estate Monitor (CRREM) data for England and Wales

The government’s own modelling (which some might argue is optimistic) shows improving the commercial building stock in England and Wales to an EPC band B will require a capital investment of about £5bn between 2019 and 2030. This is compared with an estimated investment of £1.5bn to improve stock to an EPC band C. 

Even with such an outlay, the government admits 37% of buildings will still fail.

The government also announced it will consult next year on introducing mandatory in-use energy performance ratings next year. It is unclear what this might entail, and if it would replace an EPC or simply improve it. However, other bodies, such as the EU technical expert group on sustainable finance, currently use measures such as annual energy consumption per floor area. 

While a decade may seem a long time to prepare for the more ambitious ‘B’ target, in long-life  assets such as commercial buildings, that time will pass exceedingly quickly if landlords and asset managers do not make more ambitious changes in their current planned maintenance plans (PMPs) and retrofits.

Even simple changes will take time

The complex nature of mechanical and electrical services in buildings often means that simple changes can have far ranging implications which, in our experience, often exceed asset manager expectations. For example, upgrading a chiller is a project that takes several months not weeks; phasing out gas in a building will require technical assessments of cables and switchgear.

But those buildings that delay adaptation will find the minimum standard can only then be reached via very costly strategies. This will mean early obsolescence and the write-down in value of large numbers of assets.

Here are EVORA EDGE’s top actions to take now to help achieve a ‘B’ by 2030. 

  1. Dynamic simulation modelling on all assets as part of a strategic asset management plan. High capital expenditure should always be considered carefully and modelling each asset will allow decisions to be fully thought through and options compared, as well as provide predicted EPC ratings. DSM modelling will also mean assets are future proofed against any change(s) to EPC’s as DSMs can be calibrated and easily adapted to metrics that measure real world energy consumption.
  2. If an EPC rating has only recently been provided, consider converting existing EPC SBEM models to DSMs. While this is difficult it can be done. For more information read our case study.
  3. Investigate the feasibility of converting buildings to an all-electric strategy. The rapid decarbonisation of the national grid means the ‘carbon factors’, that determine the calculations for EPC ratings, will soon favour electricity over gas. However, be aware that some future tenants, such as laboratories, may still require gas and infrastructure decisions should take this into account.
  4. Greater reliance on passive measures to prevent solar gain and overheating will positively impact EPC ratings. These might include sophisticated window film, brise soleil, shutters or even planting deciduous trees in front of windows that will provide shade during the summer but let in winter sun for heating.
  5. Ventilation systems controlled by demand are the most energy efficient and, where technically possible, should be linked to carbon dioxide (CO2) sensors. This will also ensure good air quality and the wellbeing of occupants.
  6. Install LED lighting with a good control strategy. However, be aware that good quality fittings are required to ensure the LED lights do not distort electric harmonics by more than 10% -otherwise the system could cause flicker, voltage sag, load unbalancing and could potentially lead to higher electricity costs as a result. In extreme cases entire electrical systems can be destroyed.
  7. Begin a cost/benefit analysis of installing renewable technologies, including heat pumps, solar heat and PV This will not only help improve EPC ratings but also reduce real world energy bills.
  8. Develop an ambitious strategy early and align it with a building’s planned maintenance programme. Remember each building is different – use of modelling will allow different solutions to be arrived at, costed and more easily monitored, even across a portfolio of buildings.
  9. Allow time within your strategy to engage with occupiers. There will be scope to improve EPC ratings and save energy through service charges but this rarely happens unless occupiers are properly engaged as stakeholders.

EVORA EDGE can help develop and implement a strategic plan to improve the energy efficiency of buildings through modelling, project management and mechanical, electrical and public health (MEP) consulting.

For more information or a chat about drop us an email  or call on +44 (0)1743 341903

MEES: Consultation calls for EPC rating to be raised to band B for commercial buildings by 2030.

On 15th October 2019 the Government’s Department for Business, Energy & Industrial Strategy (BEIS) published its future trajectory for Minimum Energy Efficient Standards (MEES) for non-domestic commercial buildings. 

The consultation follows the government’s earlier commitments in the year to hit net zero carbon emissions by 2050. Under the current consultation the government propose a new plan to raise the minimum EPC rating from ‘E’ to ‘B’ by 2030.

Under the original MEES legalisation, from 2018 landlords are not permitted to grant any new tenancies or extend/renew any existing properties with an EPC rating of an F or G. Plans to keep the existing regulatory policies are still underway and the legislation will still be extended to ‘all existing leases’ from 1 April 2023.  The consultation to raise the minimum EPC rating from an ‘E’ to ‘B’ by 2030 will significantly impact energy management planning for landlords across the UK. 

MEES: is it all plain sailing from here?

85 percent of existing commercial buildings in England and Wales would need improvements to achieve the EPC band B target, with investment costs up to £5 billion.

Granted there are stipulations in the proposal, for example if the payback period does not meet the seven-year payback rule, the landlord could still apply for an exemption worth five years. The government are also looking for ‘market-led’ solutions in order to tackle any issues regarding tenant consent to prevent landlords essentially attempting a ‘get out of jail-free’ card.

The consultation has also considered the idea of raising the EPC to a ‘C’ by 2030, or alternatively taking an incremental approach, with milestones for landlords to reach the rating of B by 2030 (for example, 2020 D, 2025, C…etc). However, both are deemed less favourable due to fewer emissions savings between now and 2030 and capacity issues. Could there in fact be a way to incentivise landlords to carry out works?

Overall, the fast-paced movement of the consultation appears positive (from an energy / carbon management perspective), it does go without saying though that the implications of such legislation could result in greater risks for business’ today, if no action is taken.

Are you at risk?

The answer is: you may well be

The government intends that responsibility for the energy efficiency of the building will continue to sit with the landlord. Therefore, failure to comply with regulations will result in fines between £5000- £150,000. All types of non-domestic properties may struggle to sublet standard space without undertaking improvement works, and therefore become difficult to let or sell due to their poor EPC rating. It is well known that landlords face many challenges with the current EPC rating system. EPC calculations are linked to building regulations, which means it makes it harder to achieve a satisfactory rating when targets are continually being strengthened. Therefore, business’ need to be able to identify where the gaps are in their data and ensure those most at risk by the new band increase are adequately prepared. 

With the consultation hinting greater rigour in its enforcement, there is no doubt that businesses should look to future proofing their assets against changing regulations in energy efficiency. It’s good to see this as an opportunity! The consultation even announced that the current regulatory framework which only considers the condition of buildings rather than their operational energy efficiency, has now been scheduled in for an additional consultation on the introduction of mandatory ‘in-use’ energy performance ratings in 2020. There is no denying MEES requirements are being accelerated in a short span of time. Therefore, it is expected that we will see more changes in the next coming years.

So, the key question here is how can you as a business combat against this measure? And how can we help you do so?

Well have no fear, EVORA is here…

EVORA have some nifty blogs that explain how your buildings can achieve EPC level B. But for a quick overview:

Landlords should identify where there are gaps are in the data and which are at most risk across their portfolios/funds. Having access to a central database that stores all key information in a consistent format will provide an easily aggregated view of which sites are at risk. EVORA can help clients with the use of its SIERA platform – a proprietary sustainability management software – to provide a cost effective and high-quality EPC service, that ensures accurate and more in-depth analysis of buildings and risk. With a combination of basic EPC information and lease data the SIERA EPC profiler can identify, categorise and rank potential MEES risk for each building. 

Figure 1: EPC MEES risk profiling in SIERA – Overview

Data is stored and displayed in a tabular and graphical format with the capacity to filter analysis based on a range of criteria including EPC rating, EPC expiry, lease event and estimated rental value. As result, the EPC profiler can breakdown risk and provided landlords with a simple and complete understanding of requirements and risks under the MEES regulations. 

Figure 2: EPC MEES risk profiling in SIERA – Filter

EVORA Edge have a multitude of cutting-edge modelling techniques, project management and mechanical, electrical and public health (MEP) consulting that could help mitigate against the implications of raising the minimum energy efficiency standard. Starting with dynamic simulation modelling that could provide predictions on your EPCS to ambitious strategies that align with your buildings planned maintenance programme. By managing MEES risks, landlords can safeguard building value, enhance energy management and promote resilience.

It is undeniable that energy efficiency of buildings is one of the key issues facing investors in the market today and that is why EVORA is here to help mitigate against those risks. For more information or a chat about drop us an email or call on +44 (0)1743 341903.

Don’t forget to renew your heat network registrations.

Under the Heat Network (Metering and Billing) Regulations 2014; organisations must ensure that heat networks remain registered.  There is a requirement to renew every 4 years. For most organisations this deadline will be 31 December 2019.

About the Heat Network Regulations

A heat supplier obligated under the regulations is defined as a person (or organisation) who supplies and charges for the supply of heating, cooling or hot water to a final customer, through either communal heating or a district heating network.

Whoever is supplying the end user with heat is classed as a heat supplier. This includes the supply of heat as part of a package – i.e. through a service contract. The contract does not need to explicitly mention the supply of heat. Shared / multi-let offices and shopping centres where heating and/or chilled water is provided to more than one tenant in a building are identified as obligated examples within the guidance document.


Heat suppliers were required to notify the National Measurement Office of the existence of heat networks every four years.  In most cases, the deadline will be 31st December 2019.

Regulatory Update

The regulations also include requirements to complete cost effectiveness calculations for installation of heat meters.  The cost effectiveness tool is currently being revised by the department for Business, Energy and Industrial Strategy (BEIS). Therefore, pending the revision of the tool it is advised that no further assessments should be undertaken.

“The Financial Conduct Authority (FCA) has confirmed that it would not be appropriate for them (the FCA) to impose fines or other disciplinary measures in respect of a breach of the requirement within the heat network (metering and billing) regulations 2014 (as amended), that certain heat suppliers must test whether it is cost-effective to fit heat meters in multi-occupancy buildings, and where appropriate, fit them by 31 December 2016.”

“Furthermore, it is unlikely that the FCA would take other regulatory action (where a heat supplier was separately regulated by the FCA) if the only non-compliance was in relation to the requirement to test for and fit meters where cost effective. As such, it is not considered necessary for a heat supplier to inform the FCA if it has been unable to meet this requirement.”

Questions? Please don’t hesitate to get in touch.

Fire dampers: still a key risk for commercial buildings despite Grenfell disaster

One of the biggest risk areas we see, when EDGE carry out audits of planned preventative maintenance work on large commercial buildings, is a failure to regularly test and maintain fire and smoke dampers.

This seems strange given the Grenfell Tower disaster should have focused the minds of all property managers and landlords on the measures they need to take to stop fires occurring.

The subsequent inquiry raised question marks over whether the smoke dampers in Grenfell Tower failed, which may have contributed to thick smoke filling common areas hindering rescue attempts.

Fire safety is one of those areas often treated as a tickbox requirement by facilities managers, yet its importance cannot be understated, given the potentially horrific outcome when a fire takes hold in a tall, closed, commercial building filled with lots of office workers.

Dampers are essential to stopping the spread of fire and smoke. They are installed in the ducts of heating, ventilation and air-conditioning systems and will automatically close on detection of heat or smoke (depending on their purpose). This prevents fire and smoke from spreading, via the ductwork, to the rest of the building.

The exclusion of ventilation ductwork in planned preventative maintenance (PPM) programmes is a common occurrence and fire damper testing is often no more than a visual inspection. It is not uncommon for fire dampers to have been poorly installed and poor testing regimes mean this may never be discovered until it is too late.

Some of the reasons why people often fail to test their fire dampers on a regular basis are because they are hidden in the ductwork, it can be difficult to gain access and testing can be a time-consuming process.

But failure to meet the testing regime stipulated under the Regulatory Reform (Fire Safety) Order 2015 in England and Wales (as well as Scottish and Northern Irish Fire Safety Regulations) can lead to fines of up to £10,000 and two years in prison for the designated responsible person.

A prohibition notice can be issued to close a building down if the local fire officer is not satisfied that compliance with the act is being achieved.

It may also put the insurance of your building at risk as insurance companies will often require proof of damper testing when assessing claims for fire damage.

British standards in this area require 100% of fire dampers in a building to be tested at least once a year, and more frequently in ventilation systems that are at higher risk. Each damper should be drop tested and then reset to open. A full test report is required, including photographs of each tested damper in the open and dropped position. A schedule of remedial works should be included in the report.

Access panels should be installed on both sides of the damper to enable full inspection.

Fire compartmentation is another important element of ‘passive fire protection’ and is achieved by dividing the premises into ‘fire compartments’ through the use of fire-resistant doors, floors and walls and cavity barriers within roof voids, for example. A full compartmentation audit should also be carried out by a specialist risk assessor and reviewed regularly as part of maintenance schedules.

EVORA EDGE is able to create comprehensive PPM plans and audit existing PPM plans for both individual buildings and portfolios of assets. For more information contact the EDGE team on 01743 341903 or email

Health and Safety: The legal risks of ignoring it on small projects

Despite having been introduced four years ago, there is still limited understanding in the building services sector of the Construction (Design and Management) Regulations (CDM 2015) and the new obligations it has placed on building owners.

The 2015 regulations switched the balance of responsibility for health and safety from a CDM co-ordinator (a role which has now been abolished) to those paying for the works (ie clients). This places direct responsibility on property owners and landlords.

Anyone who has any kind of construction work carried out for them is considered ‘clients’ and are held legally responsible for ensuring every project, undertaken on their behalf, is suitably managed and ensures the health and safety of all those engaged on the project, as well as the members of the public.

CDM 2015 applies in every circumstance, whether it is a category A or B refurbishment or even just the ongoing maintenance of facilities, including remedial repair works.

A refurbishment project doesn’t have to involve any structural changes for CDM to apply. In short, CDM applies to every aspect of works being carried out on a property.

The fines for non-compliance are unlimited and directors can be jailed.

As an example, in 2016 a construction company was removing a roller shutter door on the boundary of a site and in the process, the door fell onto the pavement and badly damaged a market stall. The principal contractor was fined £45K for a CDM breach after the HSE’s investigation found:

  • there was no risk assessment for the task of removing the roller shutter door
  • the site manager was not on site when the incident occurred meaning there was no supervision of the workers
  • the site issues could have been rectified by appropriately planning, managing and monitoring the construction work.

It’s also worth remembering that the obligations apply to the design stage of works as well as actual construction. In fact, the creation of a ‘principal designer’ role in the regulations is supposed to ensure health and safety planning is an integral part of the design stage.

So who is responsible for what under CDM 2015?

Virtually everyone involved in a construction project has legal duties which can be defined as follows:

  • Client– Anyone who has construction work carried out for them. The main duty for clients is to make sure their project is suitably managed, ensuring the health and safety of all who might be affected by the work, including members of the public.
  • Principal designer – A designer appointed by the client to control the pre-construction phase on projects with more than one contractor. The principal designer’s main duty is to plan, manage, monitor and coordinate health and safety during this phase when most design work is carried out.
  • Designer – An organisation or individual whose work involves preparing or modifying designs, drawings, specifications, bills of quantity or design calculations. Designers can be architects, consulting engineers and quantity surveyors, or anyone who specifies and alters designs as part of their work.  They can also include tradespeople if they carry out design work. The designer’s main duty is to eliminate, reduce or control foreseeable risks that may arise during construction work, or in the use and maintenance of the building once built. Designers work under the control of a principal designer on projects with more than one contractor.
  • Principal contractor – A contractor appointed by the client to manage the construction phase on projects with more than one contractor. The principal contractor’s main duty is to plan, manage, monitor and coordinate health and safety during this phase when all construction work takes place.
  • Contractor – An individual or business in charge of carrying out construction work (e.g. building, altering, maintaining or demolishing). Anyone who manages this work or directly employs or engages construction workers is a contractor. Their main duty is to plan, manage and monitor the work under their control in a way that ensures the health and safety of anyone it might affect (including members of the public). Contractors work under the control of the principal contractor on projects with more than one contractor.
  • Worker – An individual who carries out the work involved in building, altering, maintaining or demolishing buildings or structures. Workers include plumbers, electricians, scaffolders, painters, decorators, steel erectors and labourers, as well as supervisors like foremen and chargehands. Their duties include cooperating with their employer and other duty holders, reporting anything they see that might endanger the health and safety of themselves or others. Workers must be consulted on matters affecting their health, safety and welfare.

Architects and engineers are often reluctant to take on the role of principal designer under the regulations because of a lack of expertise in the area of health and safety. At EVORA EDGE we are skilled mechanical, electrical and public health consultants able to take on the principal designer role and ensure health and safety is an integral part of all planned and designed works.

Take a look at our work acting in the principal designer role during the implementation of a large scale photovoltaic installation across multiple buildings in the UK, here.

For more information on how EVORA EDGE might be able to help you please contact Sadie Hopkins (0)1743 341903 or

London Plan: Generating your own electricity in London just became less attractive

The London Plan, which dictates all planning and development in the capital, is currently undergoing a major rewrite but many in the sector are unaware that some significant changes and adjustments have already come into force.

In October last year, the Greater London Authority (GLA) published updated Energy Assessment Guidance which applies from January this year and directly impacts on developers. All new planning submissions in London are now ‘encouraged’ to use the new emissions factors detailed in the government’s latest Standard Assessment Procedure for Building Regulations (known as SAP10) alongside PART L 2013.

This is a highly unusual step for GLA to have taken, given SAP10 has yet to be incorporated into official building regulations. The government is not due to consult on new Part L regulations until Spring this year so the new emissions factors are unlikely to be made law until the latter part of the year at the earliest.

However, the GLA guidance states that any energy assessments which do not use SAP10 will be expected to provide a justification as to why not and presumably this will be a consideration in planning approval.

The reason behind this policy change is England’s rapid decarbonisation of the National Grid which has seen the amount of electricity sourced from wind and solar technologies increase year on year, while at the same time there is a move away from coal fired generation to gas fired generation.

The GLA believe the new SAP10 factors more accurately reflect actual carbon emissions as the electricity emissions factor in SAP10 is now 55% lower than that specified in PART L 2013. As a result, generating electricity onsite, by using combined heat and power engines (CHP) and/or photovoltaic solar energy systems, are no longer as attractive to London planners as previously.

Additionally, district heat networks using gas-engine CHPs are unlikely to be favoured because of concerns about the impact on air quality, which has become a high-profile issue in London.

The guidance makes it clear that applicants will be expected to use other low carbon technologies such as heat pumps. Ground source heat pumps are generally deemed more efficient than air source heat pumps, depending on ground conditions.

In practical terms, any PART L 2013 compliance should be accompanied by a separate spreadsheet document, supplied by the Greater London Authority (GLA), that translates energy consumption to SAP10 carbon emissions.

The changes, detailed in the GLA’s Energy Assessment Guidance, affect both residential and non-residential applications referred to the Mayor of London from January this year including:

  • Developments of 150 residential units or more
  • Development over 30 metres in height (outside the City of London)
  • Development on Green Belt or Metropolitan Open Land

Applications for commercial developments also need to show at least a further 35% reduction in carbon emissions on top of those specified in PART L of Building Regulations 2013. However, the Mayor has already said that he intends to introduce zero carbon emissions for commercial developments in the final version of the London Plan which will be published later this year.

Domestic residential developments are already required to achieve zero carbon emissions. However, if this is not feasible or viable then developers must show how they will reduce emissions on-site by a minimum of 35% on top of those specified in Part L. The remainder of the target needs to be met via carbon-offsetting either elsewhere in London (for example photovoltaic panels on a local school) or by contributing a carbon offset payment.

EVORA EDGE can help the success of planning submissions in London by modelling and testing how such ambitious targets could be achieved using sophisticated, dynamic simulation software both for passive design (such as fabric improvements and shading strategies) and active design (mechanical systems and lighting).

If you would like to discuss further please email Erieta Dimitriou or call on 07538141399 for further information.

Streamlined Energy & Carbon Reporting – What does it mean for you?

Since its initial announcement in 2016, the Department for Business, Energy, and Industrial Strategy (BEIS) has been working on a new framework to simplify the complicated environmental reporting landscape that exists currently. What they came up with is known as the “Streamlined Energy & Carbon Reporting Framework” (SECR).

Following an extensive consultation process, which EVORA took part in, the Government recently confirmed the details of how the framework will look. Under the new legislation:

  • All quoted companies will be required to report their UK energy use, associated Scope 1 & 2 emissions (in simple terms, covering electricity and gas use), an intensity metric and, where applicable, global energy use in their Annual Reports.
  • All “large” unquoted companies will be required to report their UK energy use, associated scope 1 & 2 emissions, and an intensity metric in their Annual Reports.
  • All “large” LLPs will be required to report similar to Unquoted Companies in their Annual Reports.
  • Unregistered companies required to prepare a Directors’ Report will also need to include similar information to unquoted companies.

The framework will be applied through Companies House, which means there are no requirements for non-UK registered companies. Meanwhile, the Companies House definition of “large” will be applied (i.e. when two or more of the following are true: 250 employees or more, annual turnover of £36mil or more, annual balance sheet of £18mil or more).

The Timescale:

The legislation takes effect on April 1st 2019 and applies to any financial reporting years starting on or after this date. This means the first SECR reports will need to be filed in 2020.

How we can help:

Here at EVORA, we have significant experience in the collation, management, and analysis of ESG data.

Through use of our bespoke ESG data management software, SIERA, and the support of our team of expert consultants we can fully manage the delivery of your annual SECR Report from start to finish, and help you use this information as the basis for a broader ESG strategy that will maximise value from the SECR process and deliver transformative change for your Company.

If you have further questions or are seeking assistance with your environmental reporting, get in touch and our team of experts will be happy to help.

Speak to EVORA today about SECR reporting and an accompanying ESG strategy that will help maximise value from the process

GRESB 2019 pre-release: a review of the tweaks and refinements

GRESB has broadly taken a “don’t fix what ain’t broke” approach to the 2019 survey, with the pre-release revealing that only minor changes to the reporting framework have been made from last year.

This is perhaps a sign that, after ten years of development, GRESB are settling on a long-term formula for the majority of the questionnaire. This consistency will enable real estate funds and sustainability professionals to focus more on delivering improvement programmes and less on dealing with shifting reporting expectations, thereby maximising the benefit that GRESB participation will bring about.

Steps have also been taken to reduce reporting burden, with evidence requirements removed from ME2 (data management system) and SE8.1 (tenant satisfaction surveys) where past evidence acceptance rates were high. While EVORA generally supports attempts to reduce reporting burden, removing evidence requirements is potentially an integrity risk, particularly in this instance regarding SE8.1. Open text boxes removed from RO5/6/7 (implemented measures), PI1.2/2.2/3.2 (intensity calculations) and NC7.2 (net zero buildings) where the information was not considered to be adding sufficient value for the effort required.

While EVORA generally supports attempts to reduce reporting burden, removing evidence requirements is potentially an integrity risk

Despite the pursuit of consistency, GRESB is still recognising the real estate industry’s shifting goalposts by introducing two two-part questions to the stakeholder engagement section (SE12 and SE13) on the implementation of programmes for the promotion and improvement of health & wellbeing. These are at organisation (i.e. your employees) and asset level respectively. A selection of other references to health & wellbeing has also been introduced throughout the survey, acknowledging the growing importance of this theme in real estate.

The Resilience Module is also entering its second year, and we await further details of this with intrigue. This topic continues to gain significant momentum amongst our clients and in the industry as a whole, and we expect GRESB will acknowledge this through its updates to the Module and the subsequent introduction to the main survey in the coming years.

If anything, I would argue that it’s the “checked” and “verified” categories that could be merged

Perhaps the most controversial change to the Survey is that “verification” and “assurance” of data will be scored equally. Having been through the assurance process with clients in the past, I can vouch that it is extremely thorough and, in my view, warrants the additional points it receives. If anything, I would argue that it’s the “checked” and “verified” categories that could be merged, as the lines of definition between these two are generally more blurred.

Overall, EVORA supports GRESB’s approach of striving for consistency whilst acknowledging new industry themes, and we look forward to continuing to drive innovation and transformation through its delivery in 2019.

EVORA Global GRESB Premier PartnerWe are perfectly positioned to provide GRESB support. View our official Premier Partner profile.

We can work with you to complete the submission and understand your scoring, as well as develop a sustainability plan that will improve your future GRESB performance and align with your organisation’s key environmental objectives.

Contact us to see how we can help you.

GRESB 2019: What are your limiting factors?

It feels like not too long ago, the GRESB reporting season reached its climax and our consultants breathed a sigh of relief, dubbing last year as one of our busiest GRESB periods yet.

Ironically, it’s set to get even busier for us this year with our team expected to support close to 90 submissions, quite a leap from the 70 submissions we supported on last year.

But how do we manage to accurately support all these submissions you may ask?

EVORA has had a close working relationship with GRESB over the last six years and has been supporting clients with the survey ever since. The depth of experience we’ve gained over this time enables us to support first-class submissions for our clients. To a large extent, our efforts are powered by our proprietary sustainability software, SIERA, which seamlessly transfers data into the GRESB portal reducing what we well know is a time-intensive process.

Getting outstanding results (where targeted), which is the much coveted five-star rating, comes with being recognised as an industry leader and speaks highly of you to investors and stakeholders. However, to achieve GRESB success we often find that there are limiting factors that can hold participants back from reaching their end goal.

With our experience in supporting clients right from the early stages through to market leadership, we seek to address common limiting factors that get in the way of achieving high GRESB ratings.

Have you identified areas where you can improve scoring opportunities?

“It’s the little things that matter!”

To bridge the gap between where you are and where you want to be, spend some time reviewing/analysing last year’s scores and define an action plan for this year’s survey aligned with your fund’s sustainability strategy and objectives. If this is your first GRESB assessment, consider each of the sustainability aspects within the survey and review the availability of sustainability performance data such as utility data, technical audits, and stakeholder engagement programmes. Allocate roles and responsibilities within the business, a timeline for completion and track progress.

Don’t forget to review changes to the survey questions within the pre-release document, which is available now!

Is there a coordinated approach within the organisation for submitting supporting evidence?

As we well know, a lot of supporting evidence that broadly covers ESG (Environmental Social & Governance) topics is required throughout the survey. It gets even trickier if you have an international portfolio and you work with multiple stakeholders.

Put a structure in place for collating and preparing evidence required early! Engage with internal and external stakeholders to ensure they understand what is required of them to ensure a smooth submission process.

Are there efficient processes in place for collating and submitting PI (performance indicators) data?

Collating asset level data can be quite a challenge for organisations with large portfolios, however, the PI aspect of GRESB accounts for 25.6% of the overall marks; the highest weighting of all seven aspects.

As we always say, focus on transparency, quality, and automation as much as possible. For example, with our software SIERA, we support clients to collate asset level data, provide verification, analyse and support submissions.

To provide an even more streamlined process to the GRESB survey we are set to release exciting updates to our SIERA software prior to April 2019 – keep your eyes peeled.

How would you respond to new ESG trends included within the survey this year?

The GRESB 2019 survey includes select questions from the previously optional Health & Wellbeing module. Prepare in advance by studying the pre-release document which sets out the key changes and will let you draw up an approach your organisation may take in responding to these. Keeping an eye on the weighting will help you to take a strategic view when identifying key focus areas for GRESB 2019.

Health and wellbeing is a broad topic and as such we recommend you engage with a variety of key stakeholders (considering internal programmes and what’s happening within your portfolio) to draw out key considerations. This could be across health, safety, crime, wellbeing, accessibility and inclusivity.

Implement a monitoring procedure which you can easily report on, that reflects these activities such as tenant satisfaction surveys, IEQ (Indoor Environmental Quality) assessments etc.

Final thoughts

With each limiting factor that you eliminate, you accelerate the rate at which you progress towards enhanced fund performance and GRESB success. EVORA can offer advice on overcoming any of these factors that are limiting your potential.

Read our GRESB eBook here for a comprehensive guide on how to prepare your assets and portfolio for success in the GRESB 2019 reporting cycle.

To make it easy on yourself and others, get in touch and our team of experts will be happy to help.

ESOS Phase 2 compliance: Have you got a plan in place?

With the compliance deadline for ESOS Phase 2 just a year away – 5 December 2019 – proactive organisations have started to prepare by planning and carrying out energy audits as part of the compliance process.

With only a few exemptions for public bodies, your organisation qualifies if on the 31st December 2018, it meets the ESOS definition of a large undertaking:

  • You employ 250 staff or more
  • You have an annual turnover exceeding €50m and a balance sheet exceeding €43m

Qualifying organisations that fail to undertake an ESOS assessment will be liable for a penalty of up to £50,000 and details of non-compliance would be published.

To avoid this action, organisations are required to complete the following compliance procedures;

  1. Measure and report energy use for a continuous 12-month period (overlapping the qualification date of 31 December 2018), to include energy consumed by buildings, industrial processes and transportation activities
  2. Identify your areas of significant energy consumption. ESOS assessments must be completed to cover at least 90% of an organisation’s total energy consumption
  3. Appoint a Lead Assessor to carry out, oversee or review your energy audits and overall ESOS assessment
  4. Undertake energy assessments for your areas of significant energy consumption using one or more of the following approved routes:
    • ESOS Energy audits
    • Display energy certificates
    • An ISO 50001 Energy Management System
  5. Report compliance to the National Scheme administrator – the environmental agency in England, SEPA in Scotland, NIEA in Northern Ireland and NRW in Wales and store your records of assessment.

Don’t forget to take advantage of the energy saving opportunities identified – EVORA identified £2.8M of energy savings in Phase 1 of ESOS.

With our expertise and data management solution SIERA, we can implement energy efficiency programmes, leading to substantial reductions in energy usage and associated costs. Our energy management team typically find quick win energy savings with payback in less than a year. Read more here on how ESOS can be a long-term investment to your business.

EVORA employs qualified Lead assessors and can support you to develop a practical compliance strategy that is appropriate for your organisation.  To ensure you fully comply with ESOS Phase 2, we offer a range of practical solutions. Find out more in our ESOS Compliance Guide .